Terms of hire

1.Conditions of hire (version 2025-03)

These apply to every booking, whatever you hire.

1. 1.The hirer is responsible for ensuring the booking is conducted safely, lawfully and in an orderly manner.
2. 2.The booking is limited to the facility, date, time and purpose agreed in the quotation. Any changes must be agreed with us in advance.
3. 3.Fire exits, entrances and access routes must be kept clear at all times. The hirer must ensure attendees know how to leave the building safely in an emergency.
4. 4.No smoking or vaping is permitted inside the building.
5. 5.The hirer must leave the room, facility and surrounding area clean, tidy and free from damage. Any rubbish, equipment or personal items must be removed at the end of the booking.
6. 6.The hirer must not attach posters, decorations or fixtures to walls, doors, windows or other surfaces without prior written agreement.
7. 7.Where kitchen, bar, pitch, floodlight or changing room use is agreed, use is restricted to the agreed areas and any instructions provided must be followed.
8. 8.The hirer is responsible for the conduct of attendees, parking arrangements, and leaving the site quietly so neighbouring residents are not disturbed.
9. 9.Payment must be made by the due date shown. Failure to pay on time may result in the booking being cancelled.
10. 10.If you need to cancel, tell us as soon as you can. More than 48 hours before the session there is no charge. Less than 48 hours, we charge 25% of the hire fee. Less than 12 hours, or where nobody turns up, the full fee is due. Where a cancellation is asked for less than 48 hours before the booking, anything already paid — a deposit, or the hire fee — is not returned, unless a member of staff agrees otherwise. A booking of several sessions is treated session by session on the same scale, and an unused session cannot be moved to another date.
11. 11.Where a booking or damage deposit is required, it is refundable provided the facility is left in a suitable condition and any cancellation is asked for more than 48 hours before the booking. We may retain all or part of it where damage, cleaning or other agreed costs apply.
12. 12.We will make every effort to provide the agreed facility. If circumstances beyond our control make it unavailable, we will contact the hirer as soon as reasonably possible.
13. 13.By confirming, the hirer accepts these terms and agrees to ensure the event is run in accordance with these conditions of hire.